Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Executive Administrative Assistant - CEO Resume. MN Technologies, Hong Kong. Therefore, jobseekers who wish to apply for executive assistant positions should not supply a photo with their job application. Utilized discretion and judgment at all times in dealing with executive's direct reports, as well as communication with customers and vendors via telephone and email. Created and maintained up-to-date organizational chart. Followed-up on open items as required. In collaboration with senior staff, provided guidance to CEO to ensure success in the day-to-day operations. Compliance, Audit and 401(k) committees. Provided effective resolutions with sales team and responding to their work/sales requests prior to involving CEO. Liaised between 20 member staff, 200+ volunteers and the CEO of 9000+ member congregation; proactively resolved any membership issues and exercised tact, diplomacy and discretion in all written and verbal communications. Assisted CEO with operations, growth, and effectiveness of the office. 03/2017 - Present. Handled all calendar management, including liaising with all departments, offices, and assistants to ensure smooth scheduling Managed all travel arrangements, domestic and international, including itineraries, flights, ground transportation and hotel Managed all incoming calls and queries from internal and external contacts including the media and government officials Expertly coordinated and prepared meetings and conference calls, including arranging logistics, meeting spaces, communications, and catering Regularly communicated with all levels of management, including working directly with a broad range of both internal and external executives Created, edited, and proofread business communications and PowerPoint presentations Prepared and managed expense reports, ensuring the highest possible levels of accuracy while maintaining files and records. Global Head of Institutional Equity Sales Acted as gatekeeper for Global Head of Equity Sales by effectively screening all calls, mail, and email correspondence Controlled a complex and ever-changing calendar 24/7 which included multi-time zone domestic and international meetings and conference calls Seamlessly managed extensive personal and corporate international and domestic travel (commercial and private aviation), hotels, cars service, restaurant reservations and receipts for multicurrency expense report Supervised personal staff and liaised with the personal accountant and counsel. These experienced executive assistant resume examples do it wrong and right: Executive Assistant Education—Example Good Example. Directly supported CEO and Executive Team with Six Sigma training and process implementation throughout family businesses. For the best executive assistant resumes, cover letters are essential. Executive Assistant Resume Objective. Managed ceos business and personal calendar. Then share 1-2 accomplishments that prove you fit the job like a custom-tailored Kiton suit. Minimum of 5 years as an administrative assistant is required 3 years of experience as an executive assistant in an entertainment environment preferable College degree, or equivalent Excellent communication skills, written and verbal. Prepared relevant documentation and assembled collateral material, to be reviewed and presented by CEO. This role might require skills such as might require skills such as researching topics, reviewing documents and even supervising other clerical staff. According to an article by Forbes an executive assistant’s responsibilities include doing research, administrative work, and providing support for executives. For more information on what it takes to be a Executive Assistant To CEO, check out our complete Executive Assistant To CEO Job Description. and CFO; liaison for Board of Directors Managed in Outlook CEOs active calendar and ensured he was prepared for and well informed of upcoming commitments & responsibilities. An executive assistant is responsible for performing complex and advanced administrative tasks for top managers in an organization. Check out real resumes from actual people. Maintained strict confidentiality with sensitive information, financial documents, records and personal matters. All of these can be accessed for free in our in-product Executive Administrative Assistant … All rights reserved. DKL Express Services. Looking for cover letter ideas? Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips. Managed CEO's business and personal calendar; scheduled meetings and appointments Managed a high-volume desk including phone calls, emails and visitors for the CEO and CFO. Ability to effectively and efficiently communicate with all levels of executive, management and staff Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum. In addition to understanding what you’d like your next EA job to look like, you’ll … Served as direct liaison for the CEO, President, department executives, senior management and high-net worth clientele, Organized board meetings for senior management/investors and compiled meeting agendas/materials, Managed business and personal calendars including extensive domestic and international travel arrangements, Handled financial information and records including processing expense reports and invoices for payment, Planned/executed internal company events and conferences for all 5 offices with budgets ranging from $10,000-$20,000 and negotiated favorable terms/pricing agreements with vendors, caterers and other service providers, Enhanced/cultivated company culture for employees by leading internal Employee Development Committee, Utilized rapid learning to thrive in a fast-paced, professional environment to assist the president of a worldwide company with over 6,000 employees, Prepared daily reports and maintained proper file records and correspondence, Scheduled and coordinated meetings, interviews, appointments, events using Outlook Calendar, Prioritized important information for the CEO, Oversaw and performed general office duties and coordinated the receptionist coverage during off hours, Responsible for attendance reports of all office employees and streamlined to HR. Created expense reports, budgets and filing systems. © 2021 Job Hero Limited. Scheduled & facilitated monthly board meetings and provided meeting materials and agendas. Executive Assistants keep offices running smoothly and work with executives from various industries. Use the sample executive assistant cover letter to make sure your resume gets read. Before you write, know the CEO. Worked with CEO on special projects, manuals, policies, procedures, and correspondence. Purchased office supplies and maintained accurate records of expenses. You may also want to include a headline or summary statement that clearly communicates your goals and qualifications. © 2021, Bold Limited. Served as liaison between MetroBank and FDIC/Ga Dept. How to Make An Executive Assistant Resume? Processed travel expenses and reimbursements. Typed and formatted detailed legal contracts in Microsoft Word. Developed new business opportunities in the healthcare industry for CEO; designed and implemented business cards, brochures, and other essential documentation. Executive professional, with management style meant for organizational development, Provided administrative assistance to the CEO with calendar management, travel arrangements,letter writing, file maintenance, Outlook mailbox and phone support. Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. These resumes help the hiring staff to determine whether an applicant has what it takes to work as an executive assistant for the company. As an executive assistant, you may want to point attention to organization, time management and accuracy. I was praised for my time management skills, writing abilities, and commitment to excellence. Lotus Notes International Association of Administrative Professionals (IAAP) National Association of Professional Women (NAPM) Society for Human Resources Management (SHRM) Children's Miracle Network Hospitals, Donor Network Fundraisers American Association of Administrative Professionals Girl Scouts of America CERTIFICATION Notary Public, State of Texas August 26, 2016 to August 26, 2020 Page | 2. Managed all documentation for Human Resources Department. Was right hand assistant for CEO, booking all travel, off-site meetings and conferences. Acted as Board of Directors' Liaison Recorded and transcribed Executive Team and Board of Directors' meeting minutes as required Handled highly confidential and sensitive matters (personal and professional) Traveled with CEO, Board of Directors', and Executive Team as needed. Managed the day-to-day calendar for the bank CEO. Executive Assistant Resume: Sample and Free Template [2020] Use these Executive Administrative Assistant Resume Sample Bullets to create your Resume and land your dream job. Build My Resume Now Compiled and prepared reports, types and designs correspondences, charts and visual presentations, Managed oversight of facility and contracted services, Scheduled and organized travel, meetings, conference calls and webinars, Event Planner for Executives and employees or guests, Coordinated all travel arrangements and employee training, Planned, organized and oversaw customer and corporate meetings, seminars, trainings and events to ensure best execution, Involved in vendor selection, negotiation, onsite management and program implementation and reviewing of event bills for accuracy and approve the payments, Conducted requirements gatherings with customers to identify the objectives and necessities for all events, Handled the responsibilities of working with graphic artists and print shops to create and produce collateral materials such as invites, pamphlets, brochures, banners, truck wraps, tradeshow booths and signage, Made recommendations to improve work processes and managed budgets, Maintained inventory on all job locations, while insuring that all safety codes were being followed, Spearheaded client complaints and implemented conflict resolution. Typical duties listed on an Executive Assistant resume sample are maintaining files and updating records, making travel arrangements, providing customer service, conducting research, assisting with project management and handling correspondence. Answer phone calls and direct calls to appropriate parties or take messages. Candidates should not include a photo on executive assistant resumes when applying for a position in the U.S. because this can be considered discriminatory practice within the regulations for recruitment and will lead to the resume being thrown in the trash. CEO & Executive Resume Sample Between now and 2024, the U.S. Bureau of Labor Statistics predicts 147,000 new senior-level executive positions will be added to the workforce. Executive Assistant To CEO Job Description, Maintained multidimensional complex calendar events and created highly effective organized filing system, Prioritized emails, received incoming calls, scheduled board and foundation meetings, Booked conference rooms, arranged out of town conferences, travel and hotel accommodations, Managed six sigma special project and trained staff on procedures, processed bills and incoming daily mail, Drafted correspondence, conducted online research, provided pickup and delivery courier service, Microsoft Office, Windows XP, Microsoft Word, Excel, Power Point, Quick Books Pro, Outlook, 10-Key by touch, Assisted with booking flights, made lunch appointments, Created, prioritized and modified documents making the office more efficient using Excel, spread and Data sheets, Typed up all contracts for clients and briefed them with the CEO, Took dictation and handled all financial records, Handled confidential material at the highest level, Coordinated the communications and logistics of staff meetings, produced materials, and took, Performed research, data collection, statistic compilation, document generation as necessary to complete special projects and price quotes, Created and prepared marketing literature, set up and attended special sales events, Updated and maintained company library consisting of literature and product samples. Ensured the productivity of the CEO by organizing, prioritizing and summarizing emails, meeting request, priority request, meeting materials and conflicts as appropriate Coordinated national and international travel (commercial and private) which included booking flights, trains, hotels, restaurants and ground transportation, itinerary preparation, passport/visas, multicurrency expense reports and 24/7 troubleshooting as required Managed and created communications including announcements, memos, updates, and PowerPoint presentations/decks Reviewed CEO's email daily; prioritize, responded and acted as required Performed a broad range of personal duties including family travel arrangements, appointments, gifts, entertainment, financials, coordinate philanthropic activities, and children's calendar Coordinated all Executive Team and Board of Directors' meetings, WebEx, conference calls, and special events. Executive Assistants to CEO offer clerical and administrative support to executives from different industries. 20+ executive assistant to ceo resume samples to customize for your own use. Accurately tracked and documented all correspondence, events, projects, and pricing updates within strict timelines. Find out what is the best resume for you in our Ultimate Resume Format Guide. SAMPLE RESUMES. Every resume should contain a summary which tells the employer a bit about who you are, how you’re qualified and why you’d make a great fit for the position. Your executive assistant cover letter. A high school diploma is sufficient for the job, although many employers prefer resumes displaying a degree in a field such as business administration or communication. Coordinated meeting schedules and confirmed with attendees. During my previous role at Cloud Clearwater, I served as the assistant to three of the company's five executive team members, including the CEO. Executive assistant is an incredibly competitive position with lots of applicants, so to select the most suitable people, ATS software will be used to choose those whose resumes are most suited. Provided a full range of support services to CEO to include: calendar/schedule management, travel arrangements, reports, and prepared requisite materials. of Banking & Finance examiners. December 22, 2018 | By the Resume Genius Team | Reviewed by Mark Slack, CPRW. Set up and maintained CEO/President's calendar and handled all domestic and international travel arrangements, Composed and executed presentations for clients. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. Financial Administrative Assistant; Agent Resumes; Agriculture & Environment; All Categories; Animal-care ; Apprentice Resumes; If you’re searching for work as an executive assistant, you need a resume that demonstrates your value to your employer and also to the company that hires both of you. All rights reserved. Performed a variety of administrative tasks for the CEO. Managed executive calendar, including setting up meetings and scheduling appointments. Travel assistant to CEO for all major engagements, Collaborated closely with the staff to complete various ministry projects and conferences, Managed the execution of events and concert logistics including staffing, accommodations, hospitality, and production efforts. Hired and trained all new employees. Education . BA, Business Admin, The College of New Jersey 2010–2013. Busy executives count on you to be their right hand, but could you use a hand in developing your resume for the best executive assistant jobs? Worked with firm's CEO virtually and in person. That's a growth rate of about 6 percent, which is about as fast as the average job growth rate. Pursued a passion for … Executive assistant advice as an executive assistant there are a wide variety of career possibilities ranging from entry level positions to highly paid roles working side by side with high powered business executives. Mention something you like about her company. Revised and updated company handbook, ordered office supplies and equipment. Served as a liaison between CEO and clients regarding accounts and new business. Reserved conference rooms, A/V equipment and arranged catering Attended board, management, staff and other critical meetings as requested for keeping a record of proceedings/minutes. Executive Administrative Assistant for CEO. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels, Certified Administrative Professional Rating/cap. Managed the CEO calendar, including scheduling multiple daily meetings and speaking engagements; Coordinated international business trips by booking flights, hotels and arranging required meetings, often with senior government and corporate representatives ; … Summary : Ambitious and motivated Executive Administrative Assistant with over 30 years of experience supporting multiple senior leaders within a high-pressure environment. Managed heavy call volume, acted as gatekeeper & maintained call log for incoming messages for CEO Ensured the productivity of the CEO by organizing, prioritizing and summarizing emails, meeting request, priority request, meeting materials and conflicts as appropriate Managed a complex calendar; coordinated all personal and corporate meetings and appointments Arranged domestic and international travel, including private charters Created intricate multicurrency expense reports Scheduled and organized board/management/staff/ meetings and other group events, conference calls and special events for top executives. To save you time, our elite team of executive resume writers filtered through thousands of resumes to bring you only the best executive resume samples that resulted in job offers. Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination. Also experienced in dealing with private aviation for group trips, and visa/passport requirements. Below, you will find a variety of executive and c-level resume samples written by Certified Professional Resume Writers (CPRW) at Find My Profession. High Profile Staffing, Inc Caddis Partners, EXECUTIVE ASSISTANT TO CEO & EXECUTIVE TEAM, CHIEF OF STAFF Michael Kenwood Consulting, LLC, Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Executive Assistant Resume Example. Sample Resume for an Executive Assistant. Created, edited and proofread materials for board, staff, and management meetings including agendas and presentation materials Performed a broad range of personal duties including family travel arrangements, appointments, gifts, entertainment, financials and coordinate philanthropic activities Managed administrative staff and day to day operations of the Executive Office. 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